This policy explains how ReCrewables handles personal data on this website (www.recrewables.com) and on the ReCrewables Portal (portal.recrewables.com), our invitation-only talent pool that matches CTV crew with offshore wind operators. It covers website visitors, people who contact us, seafarers who apply to or are members of the Portal, people invited to the Portal, and the staff of operators who use it.
We collect information you provide when contacting us via website forms, email, or phone calls. This includes your name, email address, phone number, company information, and messages.
Membership of the Portal is by invitation. If you are invited and apply, we collect:
If you sign in with Google, we only use the email address on your Google account to find your existing Portal account. We do not store your name, picture, Google ID or any other information from Google.
Medical certificates (such as ENG1) and vaccination records are health information, which data protection law treats as a special category of personal data. We ask for your explicit consent when you upload them. We use them only to confirm that you hold the medical certificates required for work at sea and to track their expiry dates. They never appear on your profile card, and they are shared with an operator only after you accept that operator's offer (see section 4.1).
When an operator joins the Portal, we hold its company details (name, company type, company and VAT numbers, address, website, phone number and logo) and the name, email address and phone number of its contact person and of each staff member with a Portal account, together with their activity records.
A member or our team can invite someone to the Portal by entering their email address and, optionally, their name. We store these together with who sent the invitation, and we email the invitation. If the invitation is not used, we delete the invitee's details within 60 days.
We automatically collect technical information including IP addresses, browser type, device information, and usage analytics to improve our platform and services.
For Portal members and applicants, we use your information to:
The Portal automatically scores approved members against each job's requirements, such as rank, certificates and availability, and shows operators the members who fit. People make the decisions: a person at the operator decides who receives an offer, and you decide whether to accept, counter or decline it. We do not make decisions about you based solely on automated processing.
We also use your information to:
With your separate consent, we may send you marketing communications about new opportunities, industry news, and relevant services. You can opt-out at any time.
Under UK and EU GDPR, we rely on the following lawful bases:
Your profile card. Every approved member's profile card (name, rank, years of experience, nationality and bio) is visible to approved operators, both in job matches and when they search the crew pool. There is no setting to hide your profile card from particular operators. If you do not want operators to see it, contact us and we will close your membership.
Your documents. Your certificates, medical records and other documents are released to an operator only after you accept that operator's offer, and only those the job requires. The operator can then download copies. Their access through the Portal ends when the offer is no longer accepted or the engagement ends, but we cannot recall copies they have already downloaded.
An operator that receives your documents is responsible for its own handling of them under data protection law, including any health information, which it processes to meet its obligations as an employer of seafarers. Our Terms require operators to use your information only for the role you accepted and to delete it when the role is not filled or the engagement ends.
We use the following providers to run our website and the Portal. They process personal data on our behalf under data processing agreements:
We may disclose information when required by law, court order, or to protect our rights, prevent fraud, or ensure safety and security.
We never sell, rent, or trade your personal information to third parties for commercial purposes.
We implement comprehensive security measures to protect your personal information:
While we implement industry-standard security measures, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security but commit to promptly addressing any security incidents.
Contact information from general enquiries is retained for 3 years to maintain a record of our business communications and potential future opportunities.
You can ask us to delete your data at any time using the contact details in section 10. The Portal does not yet offer self-service account deletion or data export, so we handle these requests directly. We may keep certain information where the law requires it.
Under GDPR and UK data protection law, you have the following rights:
Request a copy of your personal data
Correct inaccurate or incomplete information
Request deletion of your personal data
Limit how we use your data
Receive your data in a portable format
Object to processing based on legitimate interests
Withdraw consent for health data, analytics or marketing
Lodge a complaint with the ICO
To exercise any of these rights, please contact us using the details provided below. We will respond to your request within one month.
Our website uses cookies to enhance your browsing experience and improve our services. For detailed information about the cookies we use and how to manage them, please see our Cookie Policy.
Some of our providers process data outside the UK and the European Economic Area, in particular in the United States. This includes Vercel (hosting infrastructure and logs), Resend (email delivery) and Cloudflare (its global network). Where data is transferred outside the UK or EEA, we rely on safeguards in each provider's data processing terms, such as the EU Standard Contractual Clauses and the UK International Data Transfer Addendum.
If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:
Data Protection Officer: Ric (ric@recrewables.com)
Email: ric@recrewables.com
Phone: +34 65 93 77 834
Post: Spain
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe we have not handled your personal data appropriately. Visit ico.org.uk for more information.
We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. Significant changes will be communicated via email to registered users or prominent notice on our website. The date and version below show when it last changed.
Last Updated: 8 October 2026 · Version 2026-10